Everything you need to know about WiFi printing

Installing a wifi printer is very simple and only takes a few minutes.

In this article you will find all the necessary information on this topic. However, each model is unique, so if you have any issues with your printer, you should refer to your device’s user manual.

Install your own wifi printer

A printer is an important component of our daily life, especially in document management, both at work and at home. It is one of the most used devices within the company. Installing this device can be complicated at times, especially when it is your first time.

In a company, for example, connecting the printer to each terminal will be very complicated and above all very expensive, which is why it is advisable to use a network to establish a wifi connection with each device.

In order to install your wifi printer quickly and easily, you must take your operating system into account. It does not matter, if you are on IOS, Windows or Linux, the method is similar. First of all, you should check that your devices are compatible with wifi. In many cases, this option is not included, so you will have to use it with a cable.

In addition to wifi, you will need a router, which will establish the connection between the network and the printer. This is the device provided by your ISP (Orange, Free, SFR, Bouygues, etc). Know that some routers are not compatible with wifi, you will have to check the compatibility of this device again. In addition, you have the option of asking the operator to change this router, as a rule, most access providers accept it.

If you have all the necessary equipment and your printer and router are wifi compatible, you can start installing the printer.

The first step, installation

You must connect your printer to your network either wired or wirelessly. Another important item, you need a wifi key, you can enter it directly on your computer. Also, if your printer is new, a driver must be provided, and if you don’t have it, you can easily download it from the network. The driver is a very important component when installing a printer. So you should install it after connecting the printer to your network. It is necessary to install this driver on all computers with which you want to use the printer, if you do not do this, a connection cannot be established. On the other hand, if your printer is older, you have the possibility to connect it directly to the wifi router via USB. These USB ports are usually located on the back of your device. Then you can install the manufacturer’s printer software.

The second step, installation

Your printer is installed directly on your computer, it is like every printer no matter the brand or model. Here are the main steps to follow when installing the printer:

You need to connect the printer to the USB port of the router. Next, your router settings will open to verify that your printer is recognized. Sometimes your router may not recognize your printer, you can unplug the cable and plug it back in, sometimes the cables are faulty.

Once the connection is made, it will install the driver, and it only takes a few minutes. Remember that you must install it on every computer you own if you want to use your printer.

After your device is installed, you will press the Windows key on your keyboard and open the Control Panel menu and then click Devices and Printers. Next, you should click on the image of the printer connected to your router, usually with the model name. Next, you need to check the box “Enable bi-directional support”. Finally, you will follow the following path: Ports > Add Port > Standard TCP/IP Port > New Port > Next.

In the field you will find the name or IP address of the printer, then you will enter the address of your router (for example, Livebox, Freebox, etc.). You must also enter the address of your box in the port name field located directly below, and then click Next. Next, you need to check the Custom box and then click on Settings.

The last step, the start

Follow the path: OK > Next > Finish, then click Close twice and OK. The wifi printer is installed on your computer, in order to use this device on other computers, you must perform the exact same steps.

If you wish, you can use your local network, wifi and USB connection simultaneously. Some printers have a wifi and USB interface, but they also have a local network connection. You can integrate the network adapter into your local network. In some cases, this method cannot be used, because most wifi printers have a print server, which allows printing over a local network. If you have a machine with this printing system, you have two options:

If you are the only user, it is recommended to use your local network, the connection is faster. On the other hand, if you want to access your printer from multiple computers, it is better to use it in wifi.

Here are the implementation steps to start the printer in wifi:

under the windows

  • You need to open Computer Settings or Control Panel.
  • Next, you need to click on the “Devices and Printers” tab.
  • Next, select the “Add a printer” tab.
  • Click the “Add a network, wireless, or Bluetooth printer” tab.
  • Select your wireless printer.
  • Install the printer driver on your computer.
  • The last step, follow the steps of the installation wizard and click on the “Finish” tab.

on MAC

  • Click the menu with the brand logo at the top left of your screen.
  • Click on the System Preferences tab.
  • Select the “Printers & Scanners” tab.
  • Click on the “Add (+)” tab.
  • Choose your wireless printer from the list of nearby devices or click the Add Printer tab if your model is not detected on your computer.
  • In some cases, you will need to enter the printer’s IP address.

Nowadays it is possible to connect wifi printer to your mobile phone, here are the steps to follow to install wifi printer:

With your iPad / iPhone / iPod

  • Open the app or file you want to print, and tap the Share or Settings icon to access the printing options for your app or file.
  • Click on the “Print” tab.
  • Choose your printer (which should definitely support AirPrint) or access your printer by entering the printer’s password or IP address (via a third-party app).

With an Android smartphone or tablet

  • Open Settings in your menu.
  • Select the Print tab, then click the Add Service tab.
  • Choose the Cloud that matches the brand of your printer or choose a public cloud.
  • Configure Cloud and enter your printer password or IP address, in some cases you will be prompted for this information.

Problems when installing wifi printer

It is possible that you may encounter problems when starting the printer, here are the solutions that will allow you to solve them.

network connection problem

Your printer appears to be installed correctly, but you cannot use it over the network? This means that the configuration of your device is incomplete or wrong and this is causing a problem with the data exchange between the router and the printer. To solve this problem, you need to select the settings of your router and check the configuration.

MAC filtering problem

This filtering prevents access to an unwanted user, it is security. If you encounter a problem here, you should disable the filtering or enter the MAC address of your device.

IP address not found

In order to connect all devices to the printer, you must have a valid IP address. This address is usually provided by the installation wizard. Also, if you do not have it, you have to configure it yourself, to do this, see the user manual.

A problem with your printer range

Sometimes it is difficult to detect a printer because of the distance. To do this, you must place your router correctly, that is, near your wifi. In this case, you can purchase a wifi antenna or repeater, which will allow you to expand the range of your network.

In some cases, humidity can be a problem. It is recommended that you do not place your router or printer near your kitchen for example. It is also possible that certain interference caused by devices operating on the same frequency as your wifi can disrupt the proper use of your devices.

printing problem

In some cases, you won’t be able to print because your computer’s firewall is blocking communication between the two devices. In this case, you can deactivate it and start printing.

It is possible that some applications installed on your computer or mobile phone may interfere with their proper functioning. This is the case with a lot of free apps, they sometimes contain viruses that prevent printing and also harm your system. It is recommended that you do not install any free applications that you think are questionable.

If you are having trouble with a specific error code and cannot resolve it, you can contact your device manufacturer by phone or email.

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